Adult Leadership Positions
Every Scout Troop is composed not only of adventurous, civically-minded and kind boys or girls but also of adult leaders who give their time, energy and experiences to make Scouting safe and fun. Maynard Troop 130 is always interested in having new Adult leaders join us. If any of these roles -- and their accompanying responsibilities -- sound like they might be a good fit for you, please drop us an email at [email protected]
Scoutmaster
Assistant Scoutmaster
Assistant Scoutmaster – New Patrols
Troop Committee Chair
Troop Committee Secretary
Troop Treasurer
Unit Advancement Chair
Unit Training Chair
Troop Website Coordinator
Chartered Organization Representative
Unit Outdoors/Activity Chair
Merit Badge Counselors
To qualify as a merit badge counselor, a volunteer must:
BBQ Chair
Banquet Chair
Bottle Drive Coordinator
Electronics Recycling Coordinator
Scouting for Food Coordinator
Troop Apparel Coordinator
Electronics/Bottle Recycling Sign Coordinator
Scoutmaster
- Train and guide boy leaders to run THEIR troop.
- Participate in all available training available.
- Work with and through the Assistant Scoutmasters and the troop committee to give the best Scouting program to the boys.
- Help boys to grow and mature by encouraging them to learn for themselves, through the methods of Scouting to achieve the aims of Scouting.
- Meet regularly with the patrol leaders; council for training and coordination in planning troop activities.
- Attend all troop meetings or, when necessary, arrange for a qualified adult substitute.
- Attend troop committee meetings.
- Attend roundtables and training sessions.
- Take part in annual roll call and uniform inspection, charter review, and charter presentation.
- Conduct Scoutmaster Conferences for advancement and as needed.
- Participate in council and district activities.
- Make it possible for all Scouts to experience at least 10 days and nights of camping each year.
- Build a strong program by using proven methods presented in Scouting literature and training.
- Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered organization and the Boys Scouts of America.
- Supervise troop leadership and Order of the Arrow elections.
- Provide a systematic recruiting plan for new members and see that they are promptly registered.
- Delegate responsibility to other adults and groups so they have a real part in the troop operation.
Assistant Scoutmaster
- Assist the Scoutmaster in training and guiding boy leaders to run THEIR troop.
- Participate in all available training available.
- Attend troop committee meetings.
- Conduct Scoutmaster Conferences for advancement and as needed.
- Work with the Scoutmaster and Assistant Scoutmasters and the troop committee to give the best Scouting program to the boys.
- Assist with the responsibilities of the Scoutmaster in conducting the troop operation.
Assistant Scoutmaster – New Patrols
- Participate in all available training available.
- Help boys to grow and mature by encouraging them to learn for themselves, through the methods of Scouting to achieve the aims of Scouting.
- Meet weekly with new Scout patrols to help them transition from Webelos or no Scouting experience to the troop operation.
- Attend troop meetings.
- Attend troop committee meetings.
- Participate in council and district activities.
- Make it possible for all Scouts to experience at least 10 days and nights of camping each year.
- Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered organization and the Boys Scouts of America.
- Support the recruitment of new Scouts to be members of the patrol.
- Communicate regularly with parents of new Scouts to keep them aware of the transition their son is going through in becoming a Scout.
Troop Committee Chair
- Organize the committee to see that all functions are delegated, coordinated, and completed.
- Maintain a close relationship with the chartered organization representative and the Scoutmaster.
- Interpret national and local policies to the troop.
- Prepare troop committee meeting agendas.
- Call, preside over, and promote attendance at the monthly troop committee meetings and any special meetings that may be called.
- Ensure troop representation at monthly roundtables.
- Secure top-notched, trained leadership for camp leadership.
- Arrange for charter review and re-charter annually including Quality Unit application.
- Plan the charter presentation with the unit commissioner and charter organization representative.
Troop Committee Secretary
- Keep minutes of meetings and publish committee meeting notices.
- Prepare parent/leader information and make available to support the program.
- At each committee meeting, report the minutes of the previous meetings.
- Help maintain the troop website, specifically with adult/leader information.
- Report to the troop committee at each meeting.
Troop Treasurer
- Handle all troop funds. Pay bills on recommendation of the Scoutmaster and the authorization of the troop committee.
- Maintain checking and savings accounts.
- Supervise money-earning projects in coordination with fund raising coordinator. Insure proper authorization is secured prior to the onset of money-earning projects.
- Supervise the camp savings plan.
- Lead in the preparation of the annual troop budget.
- Lead the Friends of Scouting campaign.
- Ensure membership application for NESA is submitted to the National Boy Scout Office after verification of a Scout obtaining his Eagle Scout award.
- Prepare the final checks to support the annual rechartering process.
- Report to the troop committee at each meeting the status of the troop's finances.
Unit Advancement Chair
- Support and facilitate the unit leader’s vision for rank advancement, providing consultation on the policies and procedures put forth in the Guide to Advancement.
- Educate parents, guardians, unit leadership, and committee members on appropriate methods to stimulate and encourage advancement. For example, help build unit programming rich in advancement opportunities, encourage members who are advancing slowly, and post advancement charts.
- Help plan, facilitate, or conduct advancement ceremonies. Schedule and support regular courts of honor.
- Obtain necessary badges and certificates, etc., and arrange for timely presentation of ranks, merit badges, awards, and other recognitions.
- Know and understand the advancement procedures for the program served, especially those applicable to Eagle Scout candidates.
- Assist the unit leader in establishing practices that will provide opportunities for each new Scout to achieve First Class rank within 12 to 18 months of joining, and Star rank soon thereafter.
- Arrange for timely boards of review and see that youth who are ready are invited. It is important that youth can progress when they are ready, and no youth is barred from achieving later ranks due to delays in holding boards or bridges of review.
- Maintain advancement records and submit reports to the unit committee. It is appropriate to involve youth leaders in this process.
- Use the BSA’s internet portal to report advancement to the local council.
- Keep a current and accessible copy of the district or council merit badge counselor list. As needed to fill in, develop and maintain a list of unit merit badge counselors. Note that all merit badge counselors must be registered as such, annually, and approved through the council advancement committee.
- Work with the unit’s youth leadership to maintain a library of advancement literature, such as merit badge pamphlets and the annual Scouts BSA Requirements book.
- Learn about other BSA awards and recognition opportunities that may be helpful in delivering a well-rounded unit program. A good resource for this is the Guide to Awards and Insignia.
Unit Training Chair
- Ensure Troop leaders and committee members have opportunities for training.
- Encourages new leaders to attend ongoing training such as roundtable, outdoor training, youth protection, and others as necessary.
- Maintain an inventory of up-to-date training materials, videotapes, and other training resources.
- Work with the district training team in scheduling Fast Start training for all new leaders and adult family members.
- Be responsible for BSA Youth Protection training within the unit.
- Encourage periodic junior leader training within the troop/team at the council and national levels.
- Report to the Troop committee at each Parents meeting.
- Submit updated trained leader reports to the district and council.
Troop Website Coordinator
- Manages overall maintenance of troop web site. Conducts training of other Troop Leaders in how to send troop emails, use event calendaring, and enables online registration system.
- Conducts training and oversight of youth Webmaster, whose role is maintenance of Troop's Facebook Page (if necessary).
Chartered Organization Representative
- Serve as a liaison between your units, your organization, and the council structure.
- Encourage unit leaders and committee members to take advantage of training opportunities and to regularly attend district roundtables.
- Promote well-planned unit programs.
- Organize units to serve the youth needs of your organization and the community.
- Promote the recruitment of new members.
- See that youth participants and adult volunteers advance from one program phase to the next.
- Assist with annual unit charter renewal.
- Encourage unit committee meetings.
- Encourage the pursuit of Journey to Excellence performance.
- Inform and engage organization leaders and members.
- Encourage active outdoor unit programs.
- Emphasize advancement and recognition.
- Secure District help when needed.
- Use approved unit finance policies.
- Encourage recognition of leaders.
- Cultivate resources to support your organization’s units.
- Represent your organization on the council and district levels.
- Serve on council’s relationship committees when asked. Committee Equipment Coordinator
- Responsible for the inventory, storage, and maintenance of troop equipment.
- Supervise and help the troop procure camping equipment.
- Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment.
- Make periodic safety checks on all troop camping gear, and encourage troops in the safe use of all outdoor equipment.
- Report to the troop committee at each meeting.
Unit Outdoors/Activity Chair
- Troop Committee establishes the calendar and the scoutmaster decides on the trips with the boys
- Make the facility reservations using information on troop checking account for payment (Ensure receipt gets back to Treasurer).
- Establish cost per person for each trip or event – food, tickets (if needed), incidentals, etc.
- Create a permission slip with trip details and description of trip to email and distribute at troop meeting. Should be 4 weeks ahead and due 2 weeks before.
- Ensure there are sufficient drivers and, if not, ensure the scoutmaster knows and you are working as a team to ensure coverage
- Provide address for GPS and detailed driving directions for travel on trips.
- Prepare envelopes with food money for distribution the Tuesday before the trip
- Be at the parking lot at the time of departure to “pass the football” to scoutmaster or adult in charge.
- After the trip, collect any receipts and excess cash to reconcile the trip – turn over to treasurer with any reimbursements needed.
Merit Badge Counselors
To qualify as a merit badge counselor, a volunteer must:
- Register annually with the Boy Scouts of America.
- Be at least 18 years old.
- Be of good character.
- Be proficient in the merit badge subject by vocation, avocation, or special training. (example: I’m a parent is not qualification for Family Life)
- Be able to work with Scout-age youth.
- Be approved by the district/council advancement committee.
- Be available (by appointment is okay) to work with scouts.
BBQ Chair
- Committee and Scoutmaster set the dates.
- Once selected, book the venue. This may be done in coordination with trip coordinator.
- Contact all families to coordinate potluck of sides.
- Purchase hamburgers, hotdogs, condiments, paper goods, and drinks.
- On day of event, set up the buffet, etc. Put out trash barrels, etc.
- Coordinate with Advancement Chair to ensure camp staff is available to run swim tests.
- Ensure all trash is removed, facility is swept and mopped, if needed, and that all furniture/picnic tables/barrels are returned to their places.
Banquet Chair
- Committee and Scoutmaster set the dates.
- Once selected, book the venue. This may be done in coordination with trip coordinator.
- Select a caterer. If a choice can be made, solicit input from the scouts.
- Bring budget to troop committee – facility rental, food cost/pp, beverage cost/pp to establish total pp cost. Committee must vote on the cost and may subsidize each attendee to keep cost down.
- Communicate with families to register.
- Set up the hall with helpers – plastic table cloths, decorations.
- Ensure all trash is removed, facility is vacuumed, and that all furniture is returned to its place.
- Turn in cash and checks to treasurer, along with any receipts for expense reimbursement.
Bottle Drive Coordinator
- Committee and Scoutmaster set the dates.
- Contact redemption center to arrange date and truck to pick up.
- Contact Mill & Main for permission to use parking lot.
- Obtain bags (redemption and trash), gloves, and beer boxes.
- Sorting sleeves should be on site.
- Have on hand water for all, donuts in the morning are always welcome. Turn receipts into treasurer for reimbursement.
- Recruit parent volunteers to work all or a few hours.
- Advertise in Action Unlimited and church bulletins.
- Once the truck is loaded and has departed, clean up area of trash, etc. and dismiss the workers
Electronics Recycling Coordinator
- Done in conjunction with the Bottle Drive.
- Contact E Recycle Vendor to coordinate date and truck on site.
- Contact Mill & Main for permission to use parking lot.
- Based on fees, establish fee chart with troop committee.
- Advertise in Action Unlimited and on sign boards (also with Mill & Main).
- Using troop burner phone, take requests for pickup.
- Solicit parents and scouts to work parking lot as well as those to collect money at the gate.
- Have water, trash bags, and gloves on hand. Donuts and hot chocolate for March date is also good.
- After truck departs, ensure area is all cleaned.
- All cash and checks are turned over to the treasurer as well as any receipts for reimbursement.
Scouting for Food Coordinator
- Done in conjunction with June Bottle Drive.
- Contact the food pantry to arrange drop off on day of food drive.
- Obtain door hangers from council (usually in November).
- Add label with drop off instructions.
- Distribute with instructions, at least 6-10 per scout to be delivered to neighbors.
- Advertise in Action Unlimited and church bulletins. Banner added to recycle signs.
- On day of event, be prepared with vehicles to load as the food donations are received.
- Keep a count of how many bags are collected to report to council.
- Deliver food donations to the food pantry.
Troop Apparel Coordinator
- Inventory troop t-shirts, neckerchiefs, and hats. Order as needed.
- “Sell” items and turn proceeds over to treasurer.
- Annually (around November), get quotes from vendors to order extras, like hoodies, fleece, etc. This is also a good time to sell more t-shirts, etc.
- Create an order form and send to all families. Compile an order and send to vendors as needed. Distribute items when they come in.
- Work with treasurer to get a check to pay, or charge and be reimbursed.
Electronics/Bottle Recycling Sign Coordinator
- Done in conjunction with the Electronics and Bottle Drives in October, March and June.
- Responsible for maintenance, painting and putting signs out at their designated locations in town and returning them to the Elks once the recycling event is over.
- Access to a truck or van is necessary to transport signs.